CONTRACT NOTICE – OFFICIAL JOURNAL

Section I: Contracting Authority

I.1)

Name, Address and Contact Point(s)

I.2)

Type of contracting Authority and Main Activity or Activities

Ministry or any other national or federal authority, including their regional or local sub-divisions National or federal agency/Office Regional or local Authority Regional or local Agency/Office Body governed by public law European Institution/Agency or International Organisation

General public services Defence Public order and safety Environment Economic and financial affairs Health Housing and community amenities Social protection Recreation, culture and religion Education

Section II: Object of the Contract

II.1)

Description

II.1.1)

Title attributed to the contract by the contracting authority

II.1.2(a))

Type of works contract

II.1.2(b))

Type of supplies contract

II.1.2(c))

Type of service contract

II.1.2)

Main site or location of works, place of delivery or performance

west berks

II.1.3)

This notice involves

A public contract
The setting up of a Dynamic Purchasing System
The establishment of a framework agreement

II.1.4)

Information on framework agreement (if applicable)

Framework agreement with a single operators
Framework agreement with several operators

Number of participants to the framework agreement envisaged

Duration of the framework agreement

Justification for a framework agreement the duration of which exceeds four years

Estimated total value of purchases for the entire duration of the framework agreement

Frequency and value of the contracts to be awarded

II.1.5)

Short description of the contract or purchase(s)

West Berkshire Council requires a Contractor (Service Provider) to help manage and provide a Winter Service in line with its Code of Practice for Winter Maintenance. The specification for the service will require for the provision of a Road Weather Forecast and Information Service for the county of Berkshire.

The Service will comprise of the following main components:

The Council operates an Ice Prediction System, whereby road weather information sensors (outstations and potential non-invasive outstations) are installed at a number of locations on the road network throughout the County. These outstations provide actual information on road conditions and this information is available for use in compilation of forecasts. The Service provider will be expected to manage this information and present in a format acceptable to the Council, for use by its duty officers.

Maintenance and operation of the outstations will form part of the contract including, inspection, calibration and call-out repair of the equipment and maintenance of pc based ice prediction software and web access.

The majority of the network has been previously thermal mapped. Display and maintenance of the thermal maps will form part of this contract.

The operation of a forecast service that utilises the data from the outstations, to enable, by remote monitoring, the road surface and atmospheric conditions for the detection and prediction of ice formation and other adverse weather conditions.

Provision of daily weather forecast at the specified times between 01 October and 30 April each year.

A route optimisation service if required.

A thermal mapping service if required.

24 Hour office based telephone consultancy service throughout the winter period.

Telephone consultancy service covering all services during work hours outside winter period.

Annual training of winter decision makers.

Data handling, quality monitoring, fault notification and storage.

NOTE: To register your interest in this notice and obtain any additional information please visit the West Berkshire Web Site at http://westberks.klickstream.com/Search/Search_Switch.aspx?ID=4085.

II.1.6)

Common Procurement Vocabulary (CPV)

II.1.7)

Contract covered by the Government Procurement Agreement (GPA)

II.1.8)

Division into lots

II.1.9)

Will variants be accepted

II.2)

Quantity or Scope of the Contract

II.2.1)

Total quantity or scope

II.2.2)

Options

Provisional timetable for recourse to these options

Number of possible renewals

In the case of renewable supplies or service contracts, estimated time frame for subsequent contracts

II.3)

Duration of the contract or limit for completion

Section III: Legal, Economic, Financial and Technical Information

III.1)

Conditions Relating to the Contract

III.1.1)

Deposits and guarantees required

III.1.2)

Main Terms of financing and payment and/or reference to the relevant provisions

III.1.3)

Legal form to be taken by the grouping of suppliers, contractors or service providers to whom the contract is to be awarded

Joint and severally liable.

III.1.4)

Other particular conditions to which the performance of the contract is subject

As per the Conditions of Contract stated within the tender documents.

III.2)

Conditions for Participation

III.2.1)

Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if requirements are met: Any supplier may be disqualified who:

(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;

(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;

(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;

(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;

(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;

(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;

(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;

(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;

(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;

(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)

Economic and financial capacity

III.2.3)

Technical capacity

III.2.4)

Reserved contracts

The contract is restricted to sheltered workshops
The execution of the contract is restricted to the framework of sheltered employment programmes

Section IV: Procedure

IV.1)

Type of Procedure

Open		Restricted
Accelerated restricted		Negotiated
Accelerated negotiated		Competitive dialogue

Justification for the choice of accelerated procedure

IV.1.1)

Have candidates already been selected?

IV.1.2)

Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates

IV.1.3)

Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.2)

Award Criteria

IV.2.2)

An electronic auction will be used

IV.3 Administrative Information

IV.3.1)

Reference number attributed to the notice by the contracting authority

P 293

IV.3.2)

Previous publication(s) concerning the same contract

Prior Information Notice
Notice on a Buyer Profile

Other previous publications

IV.3.3)

Conditions for obtaining specifications and additional documents

IV.3.4)

Time-limit for receipt of tenders or requests to participate

IV.3.5)

Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)

Language or languages in which tenders or requests to participate can be drawn up

IV.3.7)

Minimum time frame during which the tenderer must maintain the tender 

IV.3.8)

Conditions for opening tenders

Section VI: Other Information

VI.1)

Indicate whether this procurement is a recurrent one and the Estimated timing for further notices to be published

VI.2)

Does the contract relate to a Project/Programme financed by Community Funds?

VI.3)

Additional Information

Additional information:

- All applicants that express an interest are required to complete a pre-Qualification Questionnaire (PQQ) and a Technical Questionnaire document which seeks information including economic and financial standing, technical ability and experience. Failure to answer all questions in the PQQ and Technical Questionnaire document and provide supporting documentation requested may result in disqualification.

- The Technical Questionnaire document shall be assessed in the first instance, and if the assessment of this document does not reach the required level, the Council will not take your expression of interest any further.

- Applicants that wish to submit an Expression of Interest as individual organisations or as part of a consortium are invited to do so.

All Expressions of Interest must be made via our Procurement Portal - http://westberks.klickstream.com/ Suppliers will be requested to register in the first instance. This is a Free Of Charge service. Once registered, applicants will be able to download the Pre-Qualification documents.

- The PQQ documentation must be returned in hardcopy to the address stated on the covering letter (F008a)

- The deadline for receipt of the completed Pre-Qualification document(including references) and Technical Questionnaire document is 12 noon on Monday 26th July 2010.

- During the Tender Period the deadline to request any further information will be approximately 10 days prior to tender return date

- The Council reserves the right to not award a contract.

- - For general information about West Berkshire please visit our web site at www.westberks.gov.uk

The Purchasing Authority is acting on behalf of the following organisations:

The Berkshire UA's namely, Slough Borough Council, Bracknell Forest District Council, Windsor and Maidenhead Borough Council, Wokingham District Council and Reading Borough Council.

(WB Ref:4085)

VI.4)

Procedures for appeal

VI.4.1)

Body responsible for appeal procedures

Body responsible for mediation procedures

VI.4.2)

Lodging of appeals
Precise information on deadline(s) for lodging appeals:

West Berkshire Council will incorporate a minimum 10 calendar day standstill period at the point information on award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from address detailed in I.1 If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No.5)provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court(England, Wales or Northern Ireland). Any such action must be brought promptly(generally within 3 months). Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. (The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into).

VI.4.3)

Service from which information about the lodging of appeals may be obtained

VI.5)

Dispatch date of this Notice

ANNEX A

Additional Addresses and Contact Points